Minutes Secretary

 Position Description: MINUTES SECRETARY

 

                                                   

The Minutes Secretary is responsible for communication within the SWAN Administration Committee

 DUTIES:

  • To take minutes at administrative committee meetings, record decisions and  highlight action required;  distribute as soon as possible
  • To prepare agendas in consultation with the Facilitator, to distribute  agendas and background papers for the committee
  • To keep official records such as the Constitution and policies  
  •  To prepare agendas, notices, and relevant paperwork for the annual AGM in conjunction with the Chairperson/Facilitator; read minutes of previous AGM and take minutes of current AGM
  • To forward relevant information to Website coordinator as decided by Committee