Minutes Secretary
Position Description: MINUTES SECRETARY
Reviewed: August 2021
The Minutes Secretary is responsible for communication within the SWAN Committee
DUTIES:
- To take minutes at Committee meetings, record decisions and highlight action required; distribute as soon as possible
- To prepare agendas in consultation with the Facilitator, to distribute agendas and background papers for the committee
- To keep official records such as the Constitution and policies
- Write minutes for each Sunday meeting (a requirement of the Constitution)
- To prepare agendas, notices, and relevant paperwork for the annual AGM in conjunction with the Chairperson/Facilitator; read minutes of previous AGM and take minutes of current AGM
- To forward relevant information to Website and Instagram coordinators as decided by Committee
- Assist with setting up and packing up hall equipment and SWAN equipment when available.
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